March 5th, 2007
Gmail tips to enhance productivity
In Focus » See more posts on: Gmail
Matt Cutts, Google's best spam fighter and all around smart guy, tells us about a few things he does in Gmail to make sure he wastes as little time as possible. Since email is a necessary evil for many people who find themselves drowning in their inbox, these three tips will surely find their way into every day use for many.
- Mailing lists should "skip the inbox". If you are like most people, you don't have time to read every mailing list item as they come in. Create a filter to archive these types of messages, and if they are important enough assign them a label too. This should leave only messages that need to be read now (and spam) in your inbox.
- Get Firefox and the Greasemonkey add-on. With this combination of products, you can install the "persistent search" script that gives you one-click access to messages you are looking for. By creating a set of commonly used search queries that are available at your disposal, you can easily flip between certain types of messages with little to no pain.
- Create a label for all external mail. For example, if you work at Example Inc, it's easy to create a label called "outside" with a rule like "from: -example.com". Now you can do a search like "-label:ouside" to find only internal items. This could also be a good candidate for a persistent search as described in #2.
Garett Rogers is employed as a programmer for iQmetrix, which specializes in retail management software for the wireless industry.
See his full profile and disclosure of his industry affiliations.
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| 03/06/07
