October 21st, 2009
How Digital Document Storage Can Help Reduce Costs
The Doc doesn’t do drugs, but sometimes I still seek a mind-blowing experience. That’s when I call on my friends at Ricoh, who can always turn me on to an unbelievable statistic about office life. Did you know, for example, that the average office worker spends up to half of their workday searching for information? Now that’s a mind blower, and there’s a free white paper to back it up.
According to the folks at Ricoh, lost documents create ripples of inefficiency throughout any organization. They can be especially devastating for small and medium-size businesses (SMBs), which are more vulnerable to workflow disruptions. In these environments, document storage solutions that provide fast, accurate storage and easy management can significantly boost productivity, improve security, and reduce operating expenses.
Traditional methods of storing paper have become even more inefficient, expensive, and unreliable by way of comparison to today’s digital technology. Digital document imaging - the process of converting paper documents into electronic files - serves as the catalyst for today’s innovative electronic document storage systems. Now, companies can effectively store hardcopy files electronically. Digital document imaging technology captures these documents at their source, enabling organizations to reduce the manual touch points that frequently result in lost or misplaced documents.
Electronic document storage solutions enable organizations to archive, access, and retrieve documents more quickly and efficiently. They also minimize risk by protecting sensitive documents against unauthorized use. In general, today’s electronic storage systems are less expensive, more secure, easier to use, and more reliable than traditional paper storage methods. Even though more businesses are trending toward digital storage systems, it is not an all-or-nothing endeavor. Companies can implement scanning, storage, and paper-to-digital technology into existing processes at any time, for a gradual, cost-effective transition to digital records.
This white paper examines current document storage methods and explores affordable alternatives that can help SMBs as well as departments within larger organizations store critical documents more efficiently and cost-effectively.
Doc wants you to have more time for real work, not searching for files. So check this one out!
